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Operations Associate

THE ROLE

The Operations Associate will support essential functions that span the Sister District organization. This position will report to the Operations Manager who will help them prioritize and manage their workflow. This is an excellent opportunity for someone looking to cut their teeth at a growing, fast-paced political organization while gaining exposure to a variety of functions.

RESPONSIBILITIES

Administrative Assistance

  • Assist Executive Director in preparing draft agendas for internal meetings.
  • Provide scheduling, administrative, and project management support for programs, internal and external meetings, and special projects.
  • Track grant application deadlines and grant report due dates.
  • Provide logistical support around events.
  • Support payroll and finance processes.
  • Monitor mailing inventory needs, and manage supply reorder processes.
  • Respond to or route messages sent to the email accounts for general inquiries, and periodically refresh templates for responses to common inquiries.

Volunteer Requests

  • Manage grassroots fundraising logistics, including fulfilling volunteer requests for ActBlue links and text-to-donate tools.
  • Manage requests for new team logos.
  • Respond to or route messages sent to the email accounts for volunteer leaders.

Relationship Management

  • Ensure major donors receive timely, handwritten acknowledgment of their gifts.
  • Manage logistics of the mid-level donor mail acknowledgment program.
  • Manage thank you notes and gifts to partners.

Database Management

  • Enter cash, check, and wire donations into the internal database.
  • Perform ongoing donation coding hygiene.
  • Maintain the Team/Affiliate Master Directory, including fulfilling new team/affiliate and directory update requests by volunteers and staff.
  • While in-cycle, conduct daily checks to help ensure quality and consistency of phone banking scripts and links.

Communications

  • Assist in creating donor prospecting materials and refreshing online fundraising copy.
  • Compile content from departments and prepare initial draft of HQL Update and Political Director Dispatch, monthly newsletters for volunteer leaders.
  • Implement periodic updates to automated emails to ensure new volunteers are receiving the most up-to-date information about how to get involved.
  • Copy edit Resource Library and other written training materials as requested.

Research

  • Conduct ongoing research to help cultivate a robust list of major donor prospects.
  • Help prepare detailed briefing materials ahead of meetings with major donors.
  • Research potential grant opportunities.
  • Evaluate potential tools and services to supplement fundraising operation.

Continual Improvement

  • Administer mid- and end-cycle evaluations to solicit feedback from candidates and campaign staff.
  • Contribute to continual improvement of the organization’s written processes and systems.

MINIMUM QUALIFICATIONS

  • Passion for building progressive power in state legislatures
  • Superior organizational abilities and exceptional attention to detail
  • Excellent verbal, written, and interpersonal communication skills; in particular, excellent writing and copy editing skills
  • Proactive self-starter with ability to work independently in a remote setting
  • Resourceful, can-do attitude with strong problem-solving skills
  • Flexible and adaptable in ambiguous environments
  • Loves checklists and getting to inbox zero
  • Regularly asks, “what can I do to make this process better?”
  • 2-3 years of work experience in a start-up or fast-paced setting
  • Comfort with or eagerness to learn Google Suite and Slack

LOCATION & START DATE

Sister District is a virtual organization, and this position may be filled from anywhere in the United States. We are looking to fill the position as soon as possible.

COMPENSATION

Pay will for his full-time employment position will be commensurate with experience, in the range of $56,000-$60,000. The position offers a monthly health insurance reimbursement, phone/internet reimbursement, generous annual work-from-home stipend, and unlimited vacation. The office is closed the week of Thanksgiving, and the week between Christmas and New Years.

To Apply

Please send an email to careers@sisterdistrict.com with the subject line “Operations Associate”. In your email please let us know how you learned about this position, and please attach the following documents in pdf format:

  • Resume
  • Cover letter explaining your interest and how you heard about the position
  • Three references with contact information
  • Writing sample of 1-2 pages

Please format the file names as follows: firstname_lastname_stateabbreviation_resume, firstname_lastname_stateabbreviation_cover, firstname_lastname_stateabbreviation_references, and firstname_lastname_stateabbreviation_writingsample.

About Sister District

Sister District builds enduring progressive power in state legislatures by filling critical gaps at every point in the political lifecycle. We win elections by “sistering” teams of volunteers across the country to support candidates with field and fundraising capacity, and providing strategic professional support to campaigns. We support organizers through hands-on training and coaching, and also direct grassroots fundraising support to power-building organizations on the ground in the states where we work. We develop legislators to help our alumni hit the ground running in office, and by supporting candidates who lost but who should run again. We educate and empower through cutting-edge voter and volunteer engagement research and broader education about the importance of states.

Since launching in the wake of the 2016 elections, we have grown to over 50,000 members nationwide, raised $3.6 million for candidates, and reached out to 3.1 million voters through phones, doors, postcards, and texts. While we have a Democratic trifecta at the federal level, our progressive values—in terms of voting rights, reproductive health, climate change, and more—are under attack in the states and we have a huge opportunity to advance a Democratic agenda this decade. Our 2021-2022 strategy is laser-focused on building power in the states that matter most.

Sister District’s mission to build progressive power in state legislatures is inextricably linked to our vision for racial equity and justice in America. We value a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply. Sister District prohibits discrimination of employment, promotion, compensation, terms, conditions, or privileges of employment based on gender, disability, race, age, national origin, color, creed, sexual orientation, sex (including marital and parental status), gender identity and expression, religion, economic status, ethnic identity, veteran’s status, or any other basis prohibited by applicable law.